Free Michigan Permit Template

Michigan Permit - Usage Steps

After obtaining a job offer, minors aged 16 and 17 in Michigan are required to complete the Combined Offer of Employment and Work Permit/Age Certificate CA-7 form. This document serves a dual purpose: it is both an offer of employment from the prospective employer and a work permit that allows the minor to legally work in Michigan. Before starting the job, it's essential for the minor, the employer, and the issuing officer from the school to fill out their respective sections of the form accurately. Here's a step-by-step guide on how to complete the form to ensure compliance with Michigan labor laws.

1. Section I - To be Completed by Minor Applicant:
   • Enter your full legal name, home address, city, ZIP code, age, and date of birth.
   • Provide the last four digits of your social security number, if applicable.
   • Indicate your contact telephone number and check the appropriate box for electronic submission.
   • Enter your email address if you are submitting the form electronically.
   • State the name and address of your current (or last attended) school, last grade completed, and type of business where you'll be working.
   • Specify your school status by checking the appropriate box (in school, home schooled, online/cyber/virtual, or not attending).
   • Fill in the name of your parent or guardian, their telephone number, and optional email address.
2. Section II - To be Completed by the Employer - Offer of Employment:
   • The employer should include the business name, address, city, and ZIP code.
   • Detail the proposed work schedule including the earliest starting time, latest ending time, hours per day, and number of days per week.
   • State the total hours of employment per week, ensuring compliance with legal limits.
   • Describe the minor’s job title, hourly wage, and the job duties/tasks to be performed.
   • Identify any equipment or tools the minor will use and note if the job includes work under an existing hours deviation.
   • The employer must sign and date this section, providing their title and telephone number.
3. Section III - To be Completed by School’s Issuing Officer:
   • The issuing officer must verify the minor’s age using the best available evidence.
   • Confirm that the job duties comply with state and federal laws and regulations.
   • Sign and date the form to authorize the issuance of the work permit.
   • Enter the printed name, title, address, city, state, ZIP, and telephone number of the issuing officer.

After completing these steps, the minor should return the form to the employer to maintain on file at the worksite before starting work. Secure handling of this form is crucial as it ensures legal employment and adherence to Michigan labor laws. Remember, incorrect or incomplete forms may delay starting your new job, so thorough verification of all information is essential before submission.

What is the CA-7 Work Permit and who needs it?

In Michigan, the CA-7 Work Permit serves as a combined offer of employment and age certificate designed specifically for minors who are 16 or 17 years old. This permit is necessary for these minors to legally work in the state. Minors who are not exempt from the Youth Employment Standards Act (P.A. 90 of 1978) are required to have a valid CA-7 Work Permit on file before they can start working. This includes minors who are home-schooled, attending traditional school, or not currently enrolled in school but have not yet graduated, obtained a GED, or been legally emancipated. The permit ensures that the employment is suitable for the minor's age and complies with state and federal laws.

How is the CA-7 Work Permit obtained?

To obtain a CA-7 Work Permit, a minor needs to follow a few steps involving both the prospective employer and the school's issuing officer. First, the minor completes Section I of the CA-7 form with their personal details. Next, the employer fills out Section II, providing details about the job offer. The school's issuing officer then verifies the minor's age and ensures the job complies with legal requirements before signing and issuing the work permit in Section III. This permit is then returned to the employer, and it must be kept on file at the worksite. Minors, employers, and schools all play essential roles in this process to ensure the lawful employment of minors.

Who issues the CA-7 Work Permit, and where can it be issued?

The CA-7 Work Permit is issued by a designated issuing officer, who is typically the chief administrator of a school district, an intermediate school district, a public school academy, or a nonpublic school. This person may also delegate someone in writing to act on their behalf. Work permits can be issued by the school the minor attends, the school district where they reside, or the district where the minor will be employed. The issuing officer plays a crucial role in ensuring that all the details on the form are correct and that the job does not violate any state or federal laws concerning minor employment.

What are the responsibilities of employers concerning minors' employment?

Employers hiring minors in Michigan have several critical responsibilities under state and federal laws. They must ensure that a completed CA-7 Work Permit is on file before the minor begins work. This includes maintaining any required deviation with parental consent at the workplace. Employers are also responsible for providing competent adult supervision at all times, adhering to all applicable laws and regulations, including nondiscrimination policies, and maintaining required records for inspection. Upon the minor's termination, the employer must return the work permit to the issuing officer. Furthermore, employers must display required workplace posters, available through the Michigan Wage and Hour Division, at the worksite. These responsibilities aim to protect minors in the workforce, ensuring their employment does not harm their health, well-being, or education.

When filling out the Michigan Permit Form CA-7 for minors aged 16 and 17, a number of common mistakes can occur. These errors can delay the process and affect the minor's ability to start employment in a timely manner. By understanding and avoiding these errors, the application process can proceed more smoothly.

1. Incorrect or Incomplete Employer Information: One frequent mistake is not completely filling out the employer section or providing inaccurate information. It is imperative for the employer to ensure all details are correct, including the business address, ZIP code, and the specific job duties the minor will perform. Additionally, the employer must sign the form to validate the offer of employment.
2. Failing to Provide Accurate Minor Information: Minors often make errors by not correctly filling in their personal information, such as their address, date of birth, or last four digits of their Social Security Number. It is also important for minors to clearly indicate their current school status, as this can affect the issuance of the work permit.
3. Not Verifying Age with Proper Documentation: The issuing officer must confirm the minor's age with appropriate documentation, yet this step is sometimes overlooked. Acceptable documents include a birth certificate, driver's license, or school record, among others. This verification ensures the minor is of legal age for employment according to Michigan law.
4. Overlooking the Limits on Hours of Work: Both employers and minors sometimes neglect the state and federal laws regarding the number of hours a minor can work. Michigan law restricts work hours to no more than 24 hours per week when school is in session and 48 hours when it is not. Ensuring compliance with these regulations is crucial for the legitimacy of the work permit.

Understanding and avoiding these four common mistakes can significantly streamline the process of obtaining a work permit for minors in Michigan. It ensures compliance with both state and federal regulations, safeguarding the interests of both the minor and the employer. Vigilance in completing the form accurately and thoroughly is essential for a smooth application process.

When processing a Michigan Permit form for the employment of minors, it's important to understand that this form does not stand alone. Several other documents might be needed to ensure full compliance with legal requirements for employing minors. These documents help verify the minor's eligibility for work, ensure the safety and legality of the employment arrangement, and maintain records that might be useful for future references.

1. Birth Certificate: Used to verify the age of the minor applying for a work permit.
2. Certificate of Arrival in the U.S.: Necessary for minors not born in the United States to establish their age and work eligibility.
3. Driver's License: For older minors, a driver's license can serve as a proof of age.
4. Hospital Record of Birth: An alternative document for age verification if the birth certificate is not available.
5. School Record: Demonstrates the minor's current enrollment status and grade level, which is useful for determining eligibility for certain types of work.
6. Baptismal Certificate: Can be used as a proof of age if other documents are not available or for religious minors who may not have a traditional birth certificate.
7. Parental Consent Form: A document indicating that the parent or legal guardian approves of the minor's employment.
8. Proof of Completed Schooling or GED: Necessary for minors not currently enrolled in school to show they meet education requirements.
9. Michigan Hours Deviation Approval: A document from the Michigan Department of Labor that allows an exception to the standard working hours for minors, if applicable.
10. Emergency Contact Information: A form that includes contact information for the minor's parents or guardians, to be used in case of an emergency at work.

Collecting and verifying these documents alongside the Michigan Permit form ensures employers are in full compliance with the law. It not only helps protect the minor but also supports employers in maintaining a legal and safe work environment. By understanding and utilizing these documents, all parties involved contribute to a responsible and respectful working community.

The Michigan Permit form, specifically the State of Michigan Combined Offer of Employment and Work Permit/Age Certificate CA-7 for minors 16 and 17 years of age, exhibits similarities with other documents designed to regulate employment and ensure compliance with labor standards. One notable document it aligns with is the Federal Employment Eligibility Verification Form I-9. Both forms are integral in verifying the eligibility of individuals for employment in their respective contexts— with the CA-7 focusing on minors in Michigan and the I-9 applying to employees in the United States to confirm their authorization to work.

Like the CA-7 form, the Form I-9 requires personal information and documentation to validate the identity and employment eligibility of new hires. It involves a verification process by the employer, including examination of documents that evidence identity and employment authorization. Similarly, the CA-7 form necessitates validation of the minor's age and eligibility for work, demanding the employer and the issuing officer to review and confirm the information provided. Both forms are fundamental in ensuring legal compliance by employers, aiming to protect the rights and well-being of workers—minors in the case of the CA-7 and all eligible employees with the I-9.

Another document similar to the Michigan CA-7 Work Permit is the Minor's Certificate of Age, which is also used to verify a young worker’s age and ensure compliance with child labor laws. Both documents serve the purpose of facilitating legal employment practices for minors, specifying conditions under which they may be employed, including hours, environments, and types of work permitted. They require verification of the minor’s age, school enrollment status, and parental consent. Furthermore, these documents aim to protect minors by ensuring their employment does not interfere with their education or well-being, paralleling the CA-7’s goals of promoting safe and lawful work opportunities for students.

The Occupational Safety and Health Administration (OSHA) Form 300, although more general in its application, shares the underlying objective of safeguarding workers, similar to the intentions of the Michigan CA-7 form. While the OSHA Form 300 is primarily a log for recording workplace injuries and illnesses, reflecting a broader approach to worker safety, it aligns with the CA-7’s protective motive. Both forms partake in the overarching goal of promoting a safe and healthful working environment, albeit through different mechanisms—the CA-7 by regulating employment conditions for minors and the OSHA Form 300 by documenting and helping to prevent workplace hazards affecting workers of all ages.

When filling out the Michigan Permit form (CA-7) for minors 16 and 17 years of age, there are certain best practices to follow and pitfalls to avoid ensuring compliance and to facilitate the smooth processing of the application. Adhering to these guidelines will help minors, schools, and employers navigate the requirements effectively.

Things You Should Do:

1. Ensure that all sections of the form are completed accurately. The minor applicant must fill in Section I, the employer must complete Section II, and the school's issuing officer must finalize Section III.
2. Provide clear evidence of the minor's age as required in Section III by the issuing officer, using one of the acceptable documents like a Birth Certificate or Driver's License.
3. Before beginning work, minors should return the fully completed form to their employer, as it's crucial for employers to have a completed work permit form on file.
4. Employers should review and adhere to the specific hours and conditions under which minors are allowed to work, including not exceeding the maximum allowed hours and ensuring proper meal/rest breaks.
5. Issuing officers must verify that the job duties listed are compliant with state and federal laws and regulations, ensuring the minor's safety and well-being.
6. Upon termination of the minor's employment, employers must return the work permit to the issuing officer, which is a mandatory requirement.

Things You Shouldn't Do:

1. Avoid leaving any sections of the form incomplete. Incomplete forms may result in delays or refusal of the work permit.
2. Do not disregard the importance of specifying the nature of work and the equipment/tools to be used by minors in Section II. This information is crucial for assessing the safety and legality of the proposed employment.
3. Minors should not start working before the work permit is fully processed and returned to the employer. Working without a valid work permit is against the law.
4. Employers should not overlook the requirement for providing competent adult supervision at all times.
5. Issuing officers should not issue a work permit if the job is hazardous or if any provided information violates state or federal laws and regulations.
6. Never assume that a work permit is indefinitely valid. Note that CA-7 Work Permits are valid until the minor turns 18 years of age or graduates, as long as the minor works for the same employer.

By following these guidelines, everyone involved can ensure that the process of obtaining and maintaining a work permit in Michigan is conducted lawfully and efficiently, safeguarding the interests of all parties and promoting a positive and lawful work experience for minors.

When it comes to the Michigan Permit form, specifically the State of Michigan Combined Offer of Employment and Work Permit/Age Certificate CA-7 for minors aged 16 and 17, there are several misconceptions that need clarification. This document plays a crucial role in regulating the employment of minors, ensuring their protection, and compliance with labor laws. Let's address some common misunderstandings:

• Permit Validity is Automatic: Many people mistakenly believe that once a work permit form is filled out, it automatically grants permission for a minor to start working. In reality, the form must be completed by the minor, the employer, and finally, approved and signed by the issuing officer at the school to be valid. This three-step process ensures compliance with legal requirements and minors' protection.
• Work Permit Exemptions: There's a misconception that all minors need a work permit. However, the CA-7 form is specifically for 16 and 17-year-olds who are not exempt from the Youth Employment Standards Act. Minors who have graduated from high school, obtained a GED, or have been legally emancipated do not require a work permit under certain conditions.
• Unlimited Work Hours: Another common misunderstanding is regarding the number of hours a minor is allowed to work. The guidelines are clear: minors can work up to 6 days per week, but not more than 24 hours per week when school is in session and not more than 48 hours when school is not in session. These restrictions are in place to ensure that work does not interfere with a minor's education and well-being.
• Employer Flexibility on Supervision: It's often thought that supervision levels can vary based on the employer's discretion. However, the law requires that the employer always provide "competent adult supervision." This requirement is non-negotiable and designed to protect minors from getting injured or being placed in harmful working conditions.
• Any School Official Can Issue Work Permits: The assumption that any school staff member can issue a work permit is incorrect. The issuing officer must be the chief administrator of a school district, intermediate school district, public school academy, nonpublic school, or an authorized individual designated in writing by the chief administrator. This ensures that those issuing permits are knowledgeable about the relevant laws and regulations.

Understanding the legal frameworks and requirements for employing minors is crucial for their protection, development, and compliance with state and federal laws. Dispelling these misconceptions encourages a safer and more lawful work environment for young individuals.

Filling out and using the Michigan Permit form, officially known as the CA-7 Combined Offer of Employment and Work Permit/Age Certificate, is essential for hiring minors aged 16 and 17 in Michigan. Here are seven key takeaways to ensure compliance and smooth processing:

• Before any minor begins work, the employer must have a fully completed work permit form on file. This involves sections filled out by the minor, the employer, and the school's issuing officer.
• The work permit ensures that the employment complies with federal, state, and local laws, including those regarding nondiscrimination and the provision of competent adult supervision at all times.
• Upon termination of the minor’s employment, the employer is responsible for returning the work permit to the issuing officer, signifying the end of the permitted work engagement.
• To fill out the permit accurately, detailed information about the job offer, including the nature of the work, hours, and environmental conditions, must be provided by the employer in Section II of the form.
• The school’s issuing officer plays a crucial role in the process, verifying the minor's age, ensuring that the proposed employment complies with legal requirements, and officially authorizing the work permit by signing Section III.
• It’s important for the minor to return the completed and signed permit to the employer to officially start work. This is a critical step to ensure that all parties are operating within the legal framework designed to protect the minor.
• Employers and issuing officers must adhere to specific rules about the hours minors can work. These include limits on the number of days per week, hours per day, and ensuring appropriate meal or rest periods, to prevent any adverse impact on the minors’ health and well-being.

Understanding these key points ensures that minors are employed in safe, lawful conditions that respect their rights and contribute to their development. Both employers and the youths stand to benefit from adhering to these guidelines, making the Michigan work permit process a cornerstone of responsible youth employment practices.